Administrative Assistant

Jun 6, 2024

  • Location: Richland, Washington
  • Type: Contract
  • Job #7743

Overview:     
ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Assistant will tackle diverse, confidential tasks to keep the organization running smoothly. This role will provide daily support through various duties, like interacting with staff and clients, managing records, and arranging meetings to support the organization's administrative needs. This full-time position is located in Richland, WA.

Pay rate:  $18.46 – $25.51

Benefits:

  • Sick Leave: One hour of paid sick leave for every 40-hours worked (sick leave can be used after 90-days of employment) 
  • EAP: Employee Assistance Program 
  • Benefit Options: Medical, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, 401k (eligible after one year and 1,000 hours worked – employer match up to 4%) 
  • Other benefits include the following: Calm App, Access Perks 

Responsibilities:     

  • Maintain documents in accordance with recordkeeping requirements. 
  • Prepare travel authorization/expense forms and coordinate travel arrangements in accordance with travel procedures.
  • Monitor all department personnel qualifications to ensure qualifications are properly maintained.
  • Facilitate new department staff on-boarding (e.g. supplies, equipment, office orientation), schedule performance appraisals, and prepare personnel-related paperwork/records (e.g. SSIS, ERCS).
  • Prepare various reports, correspondence, and presentations often of a confidential nature and for key audiences including senior management and the board.
  • Provide office management and administrative support for the department.
  • Receive and direct in-person and telephone inquiries, including the must-answer line, to appropriate staff in a timely and professional manner, answering all questions as able as a first point of contact.
  • Distribute department mail and faxes daily, monitoring for items of a sensitive nature (e.g. Department of Labor allegations) and alerting appropriate staff in a timely manner.
  • Maintain office supply inventory and place special orders within budget or as approved.
  • Coordinate department facility and equipment needs (e.g. office furniture, printers, work orders).
  • Serve as department subject matter expert for AR system. 
  • Generate ARs, prepare weekly reports and track all actions to timely closure. 
  • Coordinate dispositioning of AR-CF CRs.
  • Design and maintain the CF Corporate SharePoint site.
  • Initiate contract requisitions and changes. 
  • Coordinate annual funding of all CF contracts.
  • Serve as credit card custodian. 
  • Reconcile monthly billing.
  • Register staff for training.

Requirements:   

  • Requires a high school diploma or GED with a minimum of 5 years of progressive administrative experience, including leadership responsibilities and independent decision-making authority.
  • Record of professional development to enhance the skills and knowledge for responsibilities assigned e.g., courses taken related to job enhancement or career growth).
  • Ability to prepare documents utilizing Microsoft Office programs, and company’s information management tools.
  • Knowledge in the use of Asset Suite and SharePoint.
  • Knowledge of general to advanced office management techniques including but not limited to, spelling, grammar, punctuation, and use of standard office equipment.
  • Proper professional office etiquette.
  • Ability to handle sensitive and confidential information professionally and with discretion.
  • Proficient in the use of Microsoft (i.e., Word, Excel, PowerPoint, Outlook, Access).
  • Must have strong administrative, organizational, planning, and time management skills.
  • Ability to handle complex projects.
  • Ability to work under pressure and tight schedules.
  • Perform work with minimal supervision.
  • Must be detail oriented.
  • Ability to be creative and participate as a valued team member.
  • Able to solve problems, exercise good judgment, and make good decisions.
  • Have effective communication skills, both oral and written.
  • Must have the ability to take initiative and act independently.
  • Good interpersonal skills.
  • Ability to effectively interface with management/staff of various organizations and senior management team.

Work sponsorship is not available at this time. Third-party candidates will not be considered for this position.

Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship.     

ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant’s race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.     

If you have any questions about the job posting, please contact recruiting@acsprostaffing.com

If you have any questions about our Reasonable Accommodation Policy, please feel free to email hr@acsprostaffing.com
 

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